People Operations Specialist - Contracts & HR Administration

Responsibilities

• Prepare and issue employment contracts, addendums, HR letters, and confirmation documents under the guidance of the Lead, Contracts & HR Administration
• Maintain clean and accurate digital employee records, ensuring all updates are reflected correctly in HRIS and aligned with payroll requirements
• Support the review of documentation for accuracy, completeness, and compliance with Moniepoint's templates and standards
• Update and track contract status, approvals, and signatures to ensure timely processing for new hires, transfers, and internal changes
• Assist Talent Acquisition by preparing documentation for new joiners as part of the hiring process
• Work closely with Payroll Operations to ensure all contract-related changes, allowances, and deductions are captured correctly
• Support internal audits by organising digital files, preparing evidence, and ensuring records are accessible and up to date
• Contribute to the upkeep of template libraries, version control, and documentation logs
• Respond to basic HR administration queries, routing more complex issues to the appropriate team
• Provide general administrative support to People Operations, especially during onboarding waves and payroll cut-off periods
• Partner with business leaders to operationalize people plans, ensuring alignment with organizational goals and talent priorities

Requirements

• 1–3 years of experience in HR administration, People Operations, or an administrative support role
• Basic understanding of HR documentation, employee records, and data accuracy requirements
• Comfortable working with HR systems, spreadsheets, and document management tools
• Strong attention to detail with the ability to spot inconsistencies quickly
• Experience working in multi-country or fast-paced organisations (preferred)
• Familiarity with HRIS platforms and digital signature tools (preferred)
• Interest in HR operations, compliance, and process improvement (preferred)