Recruiting Coordinator - Contract

About the Role

We’re seeking a Contract Recruiting Coordinator to join our team, focusing on supporting the logistics and coordination of the recruiting efforts for OpenAI.

In this role, you will

• Act as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time.

• Use Ashby (our ATS) and relevant recruiting tools to stay organized and help keep our busy team on track.

• Work with our team to support OpenAI’s recruiting team. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks.

• Handle high-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews.

• Communicate updates to candidates regarding their applicant/interview status as needed.

• Develop strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels.

You might thrive in this role if you

• Have 2+ years of experience in a fast paced recruiting coordinator position.

• Are passionate about candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator's job to ensure a smooth experience.

• Are detail-oriented, highly organized, and able to multitask.

• An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness.

• Are self-directed with a high sense of urgency while maintaining a meticulous attention to detail.

• Anticipate possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions.

• Have ability to maintain a high degree of professionalism and a calm demeanor.

• Are willing to take initiative and have the confidence to keep interviews running on time and hold stakeholders accountable in order to maintain a positive candidate experience.

Additional details

• This is a temporary contract assignment supporting OpenAI.

• The role will be employed and paid through our third-party staffing agency.

• This role can be based in one of our offices: San Francisco, CA, New York, NY, or Seattle, WA.

Our offices follow a hybrid work model: three days in the office each week, with the option to work from home on Thursdays and Fridays. Our open-plan spaces feature height-adjustable desks, conference rooms, phone booths, well-stocked kitchens with snacks and drinks, and more.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement https://cdn.openai.com/policies/eeo-policy-statement.pdf.

Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County wor

Responsibilities

• Act as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed
• Use Ashby and relevant recruiting tools to stay organized and help keep the team on track
• Work with the team to support OpenAI’s recruiting team, including supporting multiple functions, cross-training, hosting and scheduling support, and completing assigned tasks
• Handle high-volume global scheduling of interviews: phone screens, video conferencing, presentations, and onsite interviews
• Communicate updates to candidates regarding their applicant/interview status as needed
• Develop strong candidate and stakeholder relationships and maintain effective communication channels

Requirements

• Have 2+ years of experience in a fast paced recruiting coordinator position
• Be passionate about candidate experience and ensure a smooth experience
• Be detail-oriented, highly organized, and able to multitask
• Be an excellent communicator, both written and verbal, with an appropriate blend of professionalism and friendliness
• Be self-directed with a high sense of urgency while maintaining a meticulous attention to detail
• Anticipate possible issues before they arise and effectively problem-solve in advance
• Have ability to maintain a high degree of professionalism and a calm demeanor
• Be willing to take initiative and have the confidence to keep interviews running on time and hold stakeholders accountable

• Hybrid work model: three days in the office each week, with the option to work from home on Thursdays and Fridays
• Open-plan spaces featuring height-adjustable desks, conference rooms, phone booths, and well-stocked kitchens with snacks and drinks