HR Specialist

HR Specialist – HR Operations, Onboarding, Payroll & Compliance

Full-Time | Remote | U.S. Business Hours

Flexibility required for onboarding cycles, payroll timelines, and employee support needs

About the Role

At Pavago , one of our clients is hiring an HR Specialist to support day-to-day HR operations across the full employee lifecycle.

This is a hands-on HR operations role focused on onboarding, offboarding, HR compliance, payroll coordination, HRIS administration, employee support, and recruitment coordination .

You’ll work closely with leadership, recruiters, payroll teams, and employees to ensure HR processes are accurate, compliant, organized, and completed on time.

If you’re detail-oriented, people-focused, and experienced with U.S. HR operations, this role is a strong fit.

What You’ll Own

Onboarding & Offboarding

• Prepare offer letters, onboarding documents, employee packets, and orientation schedules

• Coordinate completion of:

• I-9 documentation

• E-Verify

• Tax forms

• Direct deposit information

• Required compliance documentation

• Ensure new hires have a smooth and organized onboarding experience

• Manage offboarding, including access removal, equipment retrieval, documentation, and exit coordination

HRIS & Employee Records

• Maintain accurate employee records in systems such as:

• BambooHR

• ADP

• Gusto

• Zenefits

• Similar HRIS platforms

• Process employee changes and maintain accurate organizational records

• Track PTO, benefits enrollment, and employee information

• Prepare reports on headcount, turnover, compliance, and other HR metrics

• Maintain organized and audit-ready employee files

Payroll & Benefits Coordination

• Support payroll preparation and reconciliation

• Validate employee hours, deductions, benefits, and payroll changes

• Coordinate with finance and payroll teams to resolve discrepancies

• Assist employees with benefits-related questions

• Support open enrollment and ongoing benefits administration

• Help ensure payroll information is accurate and submitted on time

HR Compliance & Policies

• Maintain HR policies, SOPs, and employee documentation

• Support compliance with U.S. employment requirements, including:

• FMLA

• FLSA

• ADA

• EEOC requirements

• Multi-state employment regulations

• Maintain accurate compliance records

• Support audits and documentation requests

• Identify opportunities to improve HR processes and workflows

Employee Support & HR Coordination

• Serve as a point of contact for employee questions regarding:

• Payroll

• Benefits

• PTO

• Policies

• HR processes

• Support employee engagement and performance management workflows

• Coordinate training and required compliance certifications

• Escalate sensitive employee relations matters appropriately

Recruitment & Hiring Support

• Post and maintain job openings across LinkedIn, Indeed, career pages, and other job boards

• Review resumes and support early-stage candidate screening

• Coordinate interviews between candidates and hiring teams

• Maintain professional candidate communication throughout the process

• Support recruiters and hiring managers with hiring administration and documentation

Required Experience & Skills

-

2+ years of experience in

• Human Resources

• HR Operations

• People Operations

• HR Coordination

• Hands-on experience with HRIS platforms such as BambooHR, ADP, Gusto, Zenefits, or similar

• Familiarity with U.S. employment and labor compliance

• Experience supporting onboarding and offboarding processes

• Strong organizational and documentation skills

• Proficiency with:

• Google Workspace

• Microsoft Office

• Excel / Google Sheets

• HR reporting tools

• Strong written and verbal English communication

• High attention to detail and confidentiality

Nice to Have

• SHRM-CP, PHR, or related HR certification

• Multi-state HR or p