Facilities Manager (m/f/d)

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable. 

As Facilities Manager (m/f/d)  at Flix, you can make an impact by taking full ownership of our Munich Headquarters Office (very close to Hirschgarten S-bahn) - ensuring it runs safely, efficiently, and to the highest standard for everyone who works here.

In this role, you will lead day-to-day facility operations, manage a small team, and oversee a broad portfolio of services spanning maintenance, vendor management, sustainability reporting, and office infrastructure. 

You will be the go-to person for keeping our HQ functional, compliant, and future-ready - collaborating closely with internal stakeholders across IT, Finance, HR, Legal, and Procurement, as well as external service partners and building landlords.

About the Role

• Lead day-to-day facilities operations across the Munich HQ, coordinating maintenance, building services, security, parking, mail, and office services in a safe, efficient, and compliant manner

• Manage and develop a small facilities team of 2–3, alongside contracted maintenance providers - overseeing work order prioritization, quality control, and service contract performance

• Coordinate preventive and corrective maintenance of all building systems including HVAC, plumbing, electrical, fire alarm, and life safety equipment in collaboration with the building landlord

• Oversee facility refurbishments and renovation projects end-to-end, ensuring delivery on time, within budget, and to required standards

• Manage and maintain the CAFM system, keeping facility, asset, maintenance, and vendor data accurate, up to date, and audit-ready

• Lead environmental and sustainability reporting for the HQ - collecting, validating, and submitting energy, water, waste, and emissions data in coordination with landlords, utility providers, and internal teams

• Administer vendor contracts and serve as the primary on-site contact - coordinating estimates, installations, repairs, and regulatory inspections

• Support annual budget planning and variance analysis for facilities projects, liaising with Procurement to ensure compliance with purchasing policies

• Build and maintain strong working relationships with internal customers, occupants, landlords, and service partners, ensuring service requests are handled promptly and professionally

About You

• 7+ years of experience in facilities management, building operations, or a comparable role — with a strong track record in maintenance, project management, and vendor oversight

• Proven supervisory experience, with the ability to lead a small team and contracted service providers effectively

• Solid knowledge of building systems including mechanical, electrical, plumbing, and fire/life safety, with the ability to interpret construction plans and technical documentation

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