About this role
We are looking for a detail-oriented team player with a passion for workplace design to take ownership of global workplace design and project execution . Joining the Workplace team, you will report to the Head of Global Workplace & Real Estate and execute both short- and long-term projects to support Asana’s global expansion . The Workplace team supports every Asana by creating welcoming, comfortable, and inclusive environments where everyone can perform at their best .
This role is based in our San Francisco office with an office-centric hybrid schedule . The standard in-office days are Monday, Tuesday, and Thursday . Most Asanas have the option to work from home on Wednesdays . Working from home on Fridays depends on the type of work you do and the teams with which you partner . If you're i nterviewing for this role, your recruiter will share more about the in-office requirements .
What you’ll achieve
• Lead the planning and execution of all new office builds, construction, and reconfigurations across global temporary (co-working) and leased spaces .
• Develop, maintain, and implement workplace design and graphic standards across all office locations .
• Collaborate closely with local Workplace leads to ensure design alignment, seamless office expansion, and high end-user satisfaction .
• Oversee design-related purchasing, including global furniture vendor management, quotes, and procurement .
• Source local furniture and environmental branding vendors globally, maintaining a resource directory and assisting site leads as needed .
• Manage project budgets, billing, CAPEX and OPEX cost roll-ups, and annual financial tracking .
• Oversee global occupancy and space planning, act as the space planning software administrator, and deliver monthly analytics, test fits, and occupancy projections .
• Drive the workflow for desk moves and department relocations while providing ongoing training and support to site leads and space captains .
About you
• Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making .
• 6–8+ years of experience in space planning, interior design, and project management .
• Bachelor’s degree in interior design, architecture, or a related technical field .
• Proven proficiency with AutoCAD and Adobe Creative Suite; familiarity with SketchUp or OfficeSpace is a plus .
• Meticulous planner and problem-solver who effectively prioritizes and manages multiple simultaneous projects under tight schedules .
• Strong cross-functional communicator skilled in building collaborative relationships across all levels and managing global vendors across time zones .
• Experienced in managing CAPEX/OPEX budgets, financial tracking, and transparent project status reporting .
• Portfolio or website demonstrating experienc e in office design, environmental graphics, and spatial planning