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Brief Description
The Director, Project Management - EDS is a senior leadership role accountable for the performance and development of a team of Clinical Research Project Managers (PMs) supporting a portfolio of clinical studies and observational research programs. Reporting to the Executive Director, Evidence Development Solutions, the Director, Project Management - EDS, is responsible for building and sustaining a high-functioning team that consistently delivers on scope, schedule, budget, and quality commitments to clients. This role owns the operational health of the team, including resource allocation strategy, contingency planning, utilization discipline, performance management, and talent development. Success is measured through outcomes delivered across the team's projects, client satisfaction, and standard operational KPIs.
Specific job duties
Team Leadership & Performance Management
- Directly manage a team of Clinical Project Managers, including hiring, onboarding, coaching, performance reviews, career development, and succession planning.
- Set clear performance expectations aligned to standard KPIs (on-time milestones, budget adherence, quality metrics, client satisfaction/NPS, revenue delivery, utilization, and retention).
- Hold PMs accountable to process discipline, SOP compliance, and consistent use of enterprise systems (e.g., Planisware, CTMS, financial trackers).
- Build and sustain a high-functioning team culture grounded in ownership, accountability, and continuous improvement.
- Lead performance improvement plans and disciplinary actions in partnership with HR when required.
Resource Allocation & Contingency Planning
- Implement and continuously refine resource allocation strategies to match supply with portfolio demand, ensuring the right PM is assigned to the right study at the right time.
- Maintain team utilization within target ranges, balancing billability with capacity for training, mentorship, and business development support.
- Own contingency planning for leave coverage, unplanned attrition, and portfolio surges; ensure line managers secure backup coverage before planned absences and that concentration risk is actively managed.
- Substantiate resource decisions with data (evaluated candidates, utilization, skill fit) and hold the team to the same standard when raising "no supply" concerns.
Operational Excellence & Process Discipline
- Drive adoption of SOPs, RACI, and governance frameworks across the PM team, ensuring consistent execution and enterprise QMS alignment.
- Actively participate in the Project Review process, using it as a forum to identify risks, coach PMs, reinforce standards, and drive corrective actions across studies.
- Ensure timely and accurate updates to Planisware milestones, baselines, and financial forecasts.
- Champion inspection readiness and portfolio health tracking.
- Partner with Quality Assurance on CAPA execution, audit response, and continuous SOP improvement.
Client & Stakeholder Management
- May represent UBC in governance meetings, business reviews, and escalation calls as needed to support the PM team.
- Ensure PMs deliver executive-ready communication an