Procurement Coordinator

Job Title

Procurement Coordinator

Job Description Summary

Responsible for assisting the procurement team with administrative duties and coordination of operational activities, such as Purchase Order (PO) creation/processing, managing contract documentation, vendor information and insurance documentation, Vendor Onboarding, governance reporting, sourcing initiatives preparation, and other duties as assigned.

Job Description

Essential Responsibilities

• Tracking and compiling contract documentation, routing for signature, and keeping the contract summary current

• Managing Supplier Quarterly Business Review (QBR) program (scheduling, materials preparation, records)

• Coordinating and managing the transition of suppliers to the C&W system

• Tracking the status of each supplier for the several stages required to properly vet the suppliers and input them into the system

• Assisting with requests for information, quotations, and proposals

• Keeping track of vendor information and certificate of insurance (COI), managing its up-to-date status, and maintaining its filing in the procurement team’s shared folder

• Other administrative duties as assigned

Key Competencies

• Excellent interpersonal skills

• Excellent oral and written communication skills

• Proven record of providing excellent internal and external customer service

• Detail oriented with excellent analytical, research, and organizational skills

• Ability to influence the outcome of receipt of acceptable and timely documents

• Proficiency with time management and assigned projects organization skills

• Capable of performing in a fast-paced environment with measurable results

• Accountability for assigned work completion and performance

Education

• Bachelor’s degree in business or related field, or equivalent years of experience in related function

Important Experience

• Minimum 2-3 years of experience as an administrative assistant/ coordinator in a fast-paced work environment

• Proficiency with Google Docs/Sheets/Slides and Microsoft Office Suite (Excel, Word, PowerPoint)

• Intermediate Excel skills required, e.g. experience in tracking/processing data in an Excel spreadsheet

• Previous experience in facility operations or procurement is a plus

• Technical knowledge of Yardi and/or 360 Facilities Management is a plus

• Knowledge of insurance language and of sourcing suppliers is a plus

AAP/EEO Statement

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a